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Procurement Analyst
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Position Number: 5451315
Location: El Paso, TX
Position Type: Business and Financial Management

Procurement Analyst

Job ID: 12205
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Purchasing

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: up to 40 hours per week, standard Monday- Friday 8:00am- 5:00pm,

FLSA status: exempt

Earliest Start Date: As soon as possible.

Salary: Commensurate with experience and education.

Required Application Materials:

Resume

Cover Letter and List of three references strongly encouraged

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Perform Purchasing, Contract Administration, and Cost Analysis duties as required by the department.

Note: This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.

Essential Functions

Performs all duties of a Buyer. Reviews requisitions; confers with department for clarifications, specifications, and preferred suppliers.

Leads formal procurement processes (RFP-ITB-RFQ-CSP), following established policies and procedures.

Prepares and manages formal procurement processes. Scope of work development, RFP development, reviews received proposals, distributes documents to respective department (s) for review and approval within budgetary limitations and scope of authority.

Plans, coordinates, and processes purchase requisitions from assigned departments.

Uses all available purchasing procedures such as (RFP, ITB, Job Order, etc.) and any other legal purchasing procedures to provide Best Value for the University.

Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.

Works independently and trains new buyers and University personnel on proper purchasing procedures.

Reviews RFP's, ITB's, Purchase Orders, Contracts, etc., for completion and proper contract clauses.

Performs Contract Administration on complex contracts as well as other purchasing documents.

Must be able to be a highly effective communicator with the public and University personnel.

Must be able to analyze cost, overhead, and profit on bids to ensure fair and reasonable pricing.

Benchmark analysis of best practices by other State agencies.

Develops cost analysis and measure of performance reports.

Conduct statistical and data analysis to identify trends, patterns, and relationships with data collection.

Prepare reports as required by management.

Administers the Procurement Card Program for the University.

Performs expedites and follow-ups on critical purchase orders and contracts.

Works diligently toward accomplishing all goals assigned to the department and University.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Supervisory Responsibilities: No supervisor responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's degree from four-year college or university within area of assigned responsibility.

and

Experience: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. CTCD certification is required or must be attained within 18 months of date of hire.

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=12205&PostingSeq=1