Job Details

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Valencia College
  • Position Number: 5189446
  • Location: Orlando, FL
  • Position Type: Business and Financial Management

Mgng Dir, Procurement

Position Number: SE0609.00000
Job Type: Staff
FT/PT: Full Time
Employee Class Description: Staff exempt

General Position Description:
Responsible for administrative and supervisory work directing the management of the College's purchasing activities in accordance with Florida Statutes, other applicable regulations, State Board of Education rules, and Valencia College District Board of Trustees policy. The individual in this position manages sourcing, purchasing, and the P-Card program.

Grade: 1626
Exemption Status: Exempt
Posting Number: S2418P
Primary Work Location:
If multiple locations, what are the other locations:
Proposed Work Schedule (please note hours subject to change based on business needs): Monday - Friday: 8:00am - 5:00pmPlease Note: This position will operate in a primarily remote environment with the exception of occasional on-site trainings or meetings.
Number of Vacancies: 1
Posting Start Date: 04/03/2024
Posting End Date: 4/29/2024
Open Until Filled: No
Temporary Position (Temp or Grant Funded Details): No, this position is not grant-funded.
Salary Range: $67,174 - $95,723 per year

Essential Job Functions:
1. Supervises and leads assigned staff. Completes annual performance development process with each assigned employee according to college policy and the prescribed timeline. Supports the professional development efforts of staff. Develops and manages assigned budgets.
2. Oversee, facilitate, and promote purchasing and p-card training to end users College-wide.
3. Prepares and maintains official purchasing documentation files for official public record and audit purposes in accordance with Florida Department of State, State Library and Archive Division and State of Florida Statues and Administrative Rules.
4. Review and update current procurement policies. Develop and recommend changes to existing policies in line with statutory requirements and best practices.
5. Develops appropriate reports and analysis to keep administration aware of all aspects of the department including but not limited to procuring items/bids/competitive solicitation college-wide.
6. Manage the procurement card (P-Card) program.
7. Responsible for the preparation of ITBs, RFQs, RFNs, RFPs and other competitive bidding documents, solicitations, and advertisements in accordance with Florida Statutes and Administrative Rules.
8. Facilitates pre-bid and pre-RFP (Request For Proposal) and RFQ (Request for Qualification) conferences.
9. Schedules and conducts RFQ and RFP openings in accordance with Florida Statutes.
10. Manages/Creates/Reviews/approves bids for conformity and analyzes them to competitiveness. Develops Board recommendations for awards over Category 5 pursuant to Florida Statutes and Administrative Rules.
11. Reviews and forwards contracts/purchase orders above Category 5 of Florida Statutes and Administrative Rules to the Assistant Vice President of Budgets & Analysis and the Vice President of Finance & Operations for review and inclusion on Board Agenda.
12. Approves purchase order expenditures up to a designated dollar amount authority limit in Category 5 of Florida and Administrative Rules.
13. Works with users to develop specifications, develops terms and conditions, and bid documents for procurement actions.
14. Recommends/reviews contracts with suppliers with respect to cost, quality, capabilities, and delivery competitiveness.
15. Negotiates prices, terms, and delivery with suppliers.
16. Studies market prices/trends and technical developments, and advises senior management and department employees, as appropriate, or significant market information.
17. Reviews awards and terminates awards when appropriate for assigned projects.
18. Monitors vendor performance.
19. Performs other duties as assigned.

Required Minimum Education:
Bachelor's Degree from a regionally accredited institution.

Required Field of Study:
Business administration, finance or accounting.

Other Required Qualifications:
Minimum of 8 years extensive purchasing management experience.

Required License/Certification:
Must possess a valid Drivers License.

Preferred Education & Field of Study:
Masters degree from a regionally accredited institution in business administration, finance, or accounting.

Preferred Type of Experience:
Higher education, governmental procurement experience.

Experience with Florida College System purchasing practices.

Experience with Banner software.

Experience with Microsoft Office products. Intermediate level utilizing Excel, PowerPoint, and Visio.

Experience with reviewing, updating, and creating policy in line with statutory requirements and best practices.

Experience working with large amounts of data and creating reporting to assess procurement activities and its effectiveness.

Preferred Licenses/Certification:

Knowledge, Skills, and Abilities:
Ability to develop relationships and partnerships across the college.

Ability to lead, manage, and develop diverse staff.

Knowledge of the principles and practices of purchasing and procurement activities.

Ability to extract, analyze, and report data to drive efficient operations and plan for future needs.

Ability to effectively communicate interpersonally, verbally, and in writing.

Knowledge of contract development.

Ability to handle multiple priorities and assignments, organize, work, make decisions, and function independently.

Ability to adhere to strict deadlines on a continuing bases and function effectively under heavy workloads during peak periods.

Ability to work effectively in a highly collaborative environment and diverse community, and meet the needs of diverse student populations.

Ability to occasionally travel between campus and off-site locations.

General Working Conditions:
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job Specific Working Conditions:
The position may require availability after regular work hours on and off peak times.

This is a position of special trust and requires that the individual hired successfully undergo additional background screening.

Will be required to operate a college vehicle, including but not limited to on and between campuses and in the local community, in order to perform the essential job functions.

Diversity Statement:

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