Job Details

Procurement Specialist

Position Number: 6196060
Location: Salt Lake City, UT
Position Type: Business - Other Business

Procurement Specialist

Job Summary

The Procurement Specialist at the Huntsman Cancer Institute at the University of Utah (HCI) is a valued member of the HCI Finance team. Reporting to the Senior Manager, Purchasing, this position is responsible for most HCI purchases made with a University Purchasing Card (Pcard) as well as facilitating purchases through various other University procurement systems (UShop, ePR, etc.). In addition, the Procurement Specialist performs other clerical duties such as updating departmental systems, documenting procedures, and scanning documents. On occasion, the Procurement Specialist delivers documents in-person to main campus departments and may be asked to cover the HCI Loading Dock. This position will support a large and diverse population of faculty and staff researchers at HCI. Attention to detail, outstanding customer service, creative thinking, and effective troubleshooting skills are essential to success.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve - which includes Idaho, Montana, Nevada, Utah, and Wyoming - with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute's mission and this position.

Responsibilities
Minimum Qualifications:

EducationHigh school diploma

Key Skills1. Superior customer service skills with ability to interact professionally with a diverse team2. Clear written and verbal communication skills3. Excellent organizational skills and attention to detail4. Effective problem-solving skills5. Ability to interpret and apply policies and procedures in area of responsibility6. Proficient with Microsoft Office, particularly Excel and Word7. Knowledge of University, state, and HCI procurement policies is a plus.
Essential Functions
1. Serve as the primary Pcard holder at HCI. Purchase a variety of supplies, services, professional development, and other items. Coordinate critical purchase details with a wide variety of HCI team members.2. Answer ad hoc purchasing questions from HCI staff and provide training related to proper procurement methods and procedures.3. Maintain accurate and complete records in accordance with University, funding source, and departmental policies. Prepare Pcard records and necessary backup documentation.4. Facilitate purchases for faculty research and department activities using alternate University procurement methods such as UShop and Electronic Payment Request (ePR).5. Review and process routine purchase requisitions for goods and services submitted by shoppers in UShop. Ensure compliance with purchasing procedures, state procurement codes, and user requirements.6. Perform clerical duties such as updating departmental system data, documenting procedures, and scanning documents.7. Assist Senior Manager with analyzing purchasing trends, identifying process improvements, and negotiating with vendors as requested.8. Ensure business continuity by covering the Loading Dock on an as needed basis, processing incoming and outgoing deliveries.9. Courier documents to main campus departments as needed.10. The Procurement Specialist is the primary backup for the HCI Senior Manager, Purchasing.

Disclaimer This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

This position is not responsible for providing patient care.
Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead, lifting - up to 50 pounds

Minimum Qualifications
Three years experience in a procurement environment or related field or equivalency (one year of education can be substituted for two years of related work experience) required. Superior organizational and problem solving skills as well as a strong working knowledge of spreadsheets and word processing are required. Demonstrated human relation and effective communication skills also required.

This position is not responsible for providing patient care.

Preferences

Special Instructions

Requisition Number: PRN41622B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 01259 - HCI Finance
Location: Campus
Pay Rate Range: 12.02 to 21.63
Close Date: 7/11/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/181050