Job Details

Procurement Analyst - Office of Shared Services

Position Number: 6325377
Location: Chattanooga, TN
Position Type: Business - Finance

Procurement Analyst - Office of Shared Services
Knoxville, TN, United States

Job Identification: 3540
Job Category: Procurement
Posting Date: 06/25/2025
Job Schedule: Full Time
Locations: 1331 Circle Park, Knoxville, TN, 37996, US (On-site)

Job Description
This positions primary focus is on supporting the executive and operational sectors of the Knoxville Campus, including academic colleges, support units, and the Space Institute. The role involves collaborating with campus leadership to meet the procurement objectives outlined by the AVC of Finance and Administration, as well as other campus stakeholders, in accordance with the service-level agreements established by the Campus Shared Services Office.

Responsibilities
Delegated Executive Functions from Campus AVC F&A and Assistant VC of Shared Services:

Review and deny or recommend approval of campus-wide Sole Source Fiscal Policy Exception requests from all units by using a high-level of judgement.
Facilitate streamlined centralized secure ordering of gift cards for research projects, participants, and other campus initiatives by determining if the request follows policy including denying the request or approving the request and ordering the gift cards.
Identify, research, analyze and translate data to develop monthly procurement reports based on various supply chains and payment methods to evaluate efficacy of campus procurement strategies & cost savings.
Create financial forecasts related to campus procurement objectives.
Audit procurement activity within support departments & analyze risks to determine all fiscal policy requirements are being met.
Lead projects based on recommended actions derived from reports.

Service-Level Agreement responsibilities from other campus units:

Evaluate and analyze potential supplier solutions and use negotiation techniques when appropriate.
Develop, prepare & review contracts for use in campus procurement objectives.
Develop & prepare requests for quotations & requests for proposals, requests for qualified suppliers, and requests for information, as well as support departments that have this type of position already in place.
Provide management level support by performing financial analysis of RFPs, preparing weekly/monthly reports, and conducting forecast exercises for Procurement objectives of campus and operational units and departments served by SSO.
Provide management of renewable agreements for operational units and departments served by SSO.
Initiate and facilitate internal review process of sole source requests, contract initiation, timely workflow of procurement transactions, and assist with RF(x) solicitations as necessary.

Additional Procurement-Related Responsibilities:

Evaluate pricing trends related to operational initiatives.
Work closely with Purchasing to identify minority or small companies to achieve supplier solutions for future purchases including recruitment of and establishment of business relationships.
Develop mechanisms to identify contract non-conformance.
Train power users in support departments, including development and maintenance of a support website.

Qualifications
Required Qualifications

Education: Bachelor's Degree in related field
Experience: 1 year of relevant experience, or an equivalent combination of education, training, and experience.
Knowledge, Skills, Abilities: Previous procurement experience including familiarity with government procurement standards and competency in creating procurement-related reports from raw data.

Excellent customer service, communication (written & oral), research, and problem-solving skills to assist support departments with their goals.

Excellent time management & be a self-starter.

Ability to learn new processes and specialized software as needed.

Preferred Qualifications

Education: Masters Degree or Procurement or Supply Chain technical training or Procurement Related Certifications
Experience: Master's degree in related field with supply-chain concentration.
Knowledge, Skills, Abilities: Excellent working knowledge of University's procurement and contract policies and procedures, as well as the University's procurement and contract software.

Work Location Knoxville, TN

Compensation and Benefits

UT market range: MR10

Anticipated hiring range:
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

Please provide updated resume and three references

About The College/Department/Division

Shared Services focuses on approaches to bridge people, knowledge, and resources together for the University of Tennessee, Knoxville. The goal is to create administrative efficiencies by delivering innovative financial services, travel services, exceptional customer service, and continuous process improvement.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3540/?mode=location