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Procurement Officer
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Position Number: 4246595
Location: Kennesaw, GA
Position Type: Business and Financial Management

Procurement Officer

Job ID: 256361
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Job Summary

Collaborates with campus customers, colleagues within the University and throughout the State of Georgia, and the supplier community to acquire the supplies, equipment, and services needed by the University for teaching, research, and service activities. Responsible for negotiating, preparing, executing or recommending execution, awarding and administering all contracts, purchase orders and rental agreements which involve expenditures for supplies, materials, equipment and contractual services.

Responsibilities
1. Reviews Request for Proposals and Request for Quotes for processing
2. Reviews and analyzes purchase requisitions and determines the appropriate method of procurement
3. Maintains purchase orders, etc., for the purpose of ensuring proper processing of data and provides necessary information and complies with policy regulations and requirements
4. Determines the appropriate method of procurement for unique and complex purchase requisitions
5. Investigates and develops sources of supply, final preparation of solicitation specifications and scope of work requirements in collaboration with end-users, issues RFQ's, RFP's, RFI's and purchase orders
6. Develops pricing structure and manages evaluation committees
7. Reviews, scrutinizes, summarizes and evaluates quotations and proposals
8. Authorizes and issues procurement contract awards
9. Monitors customer satisfaction regarding goods and services received for the purpose of resolving any outstanding issues and improving the quality of services and products purchased
10. Interacts with vendors and suppliers to actively expedite open purchase orders to provide timely delivery of products and/or services
11. Responsible for the overall end-user and supplier relationship, assists with negotiations and assures assigned contract awards meet the agreed upon business objectives
12. Manages the Contract Assessment Report (CAR) process with end-users and suppliers to ensure that supply market trends, supplier performance and KSU business needs are aligned
13. Assists in resolving billing discrepancies associated with open purchase orders to ensure prompt purchase order close out
14. Coordinates the resolution of purchase order payment issues with Accounts Payable, as needed

Required Qualifications

Educational Requirements
Bachelor's Degree from an accredited institution of higher education in Business Management, Supply Chain Management, Economics, Finance Accounting, related field or an equivalent combination of relevant education and/or experience

Required Experience
Two (2) years of work experience in procurement, acquisition, contracting or related area.

Preferred Qualifications

Additional Preferred Qualifications
Financials 9.2 is a plus
One or more of the following certifications: Certified Purchasing Manager (CPM); Certified Professional Procurement Officer (CPPO); Georgia Certified Purchasing Associate (GCPA); Certified Professional Public Buyer (CPPB) Certified Profession in Supply Chain Management (CPSM)
Working Knowledge of PeopleSoft (Oracle)

Preferred Experience
Previous experience in supply chain, materials management, purchasing, or paralegal contract administration
Prior experience in an academic environment and/or procurement

Proposed Salary

Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more!

Visit- https://hr.kennesaw.edu/benefits/index.php

Knowledge, Skills, & Abilities

ABILITIES
Able and willing to give advice and guidance, sharing knowledge, and providing counsel and feedback
Able to contribute to building a positive team spirit
Able to successfully manage time pressure, work against deadlines and deliver strong results on schedule for multiple projects
Able to handle multiple tasks or projects at one time meeting assigned deadlines

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Outstanding negotiation, relationship and communication skills with ability to collaborate and influence across levels with internal and external end users (including very senior executives in both sides)
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 202, eeo@kennesaw.edu, or by making a report here.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position may travel 1% - 24% of the time

Background Check

Standard Enhanced
Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.
All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.
https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=256361&PostingSeq=1