Job Details

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San Diego State University
  • Position Number: 3361496
  • Location: San Diego, CA
  • Position Type: Business and Financial Management


Procurement and Assignments Analyst (Administrative Analyst/Specialist, Non-Exempt)

Job No: 517932
Work Type:
Locations: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time


Position Summary

The Division of Business and Financial Affairs is responsible for ensuring a safe, productive campus environment while providing the highest quality service in support of academic excellence through thoughtful stewardship of financial, technological, infrastructure and human resources at San Diego State University.

The Office of Housing Administration (OHA) is responsible for planning, providing, and administering housing services and facilities for over 8,000 students. This includes the operation of residence halls and apartments, off-campus housing and conferences. The OHA supports the educational mission of the Residential Education Office (REO) while providing the business operations for all housing related functions in support of a quality environment to enhance the student's educational experience. The OHA staff consists of approximately 25 employees and generates annual residence hall revenues exceeding $100,000,000.

The Procurement and Assignments Analyst is a member of the Office of Housing Administration team. In conjunction with the Executive Director, Associate Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and value of the Office of Housing Administration, and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth.

Under the direct supervision of the Associate Director of Administration and Housing Assignments Lead, the Procurement and Assignments Analyst supports all phases of the housing license agreement contracting process. In addition, this position is primarily responsible for facilitating all aspects of the supply chain management process for goods and services for the Housing operation.

The Procurement and Assignments Analyst possesses thorough knowledge of Housing Administration policies, procedures, regulations, philosophies and programs to provide assistance and continuity of information to residents, parents, campus departments, and the public. In addition, the Procurement and Assignments Analyst initiates orders as requested, manages property leases and management agreements, tracks order delivery, receiving (within campus guidelines), performs inventory counts, processes invoices for payment, reconciles purchase, and produces reports.

Furthermore, the Assignments and Procurement Analyst has full purchasing responsibility up to $15,000 per contract for a variety of diverse purchasing activities. Typical activities include purchasing commodities of a technical and specialized nature, and/or developing ordinary contacts and service agreements. The Procurement and Assignments Analyst is expected to apply current specifications on all contract and purchasing documents regardless of complexity or technical content, as well as to develop specifications when none exist. The Procurement and Assignments Analyst also provides clerical support for the general office as required and may be assigned other duties as necessary.

For more information regarding the Office of Housing Administration, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.

This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

  • Prior university housing experience.

  • Prior housing assignment experience.

  • Prior Oracle and StarRez experience.

Specialized Skills

  • Ability to communicate with students, parents, and families in a sensitive manner while maintaining confidentiality.

  • Knowledge of legal and ethical student housing practices.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,000 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,288 - $6,347 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on September 9, 2022. To receive full consideration, apply by September 8, 2022. The position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Taylor Jaress at tjaress@sdsu.edu.



Advertised: Aug 19, 2022 (3:45 PM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/517932/procurement-and-assignments-analyst-administrative-analystspecialist-nonexempt







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