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Procurement and Property Manager
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Position Number: 5140206
Location: Boulder, CO
Position Type: Business and Financial Management

Procurement and Property Manager

Requisition Number: 55626
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 11-Apr-2024
Date Posted:

Job Summary

The University of Colorado encourages applications for the Procurement and Property Manager at the BioFrontiers Institute! The Procurement and Property Manager manages the procurement and property operations for the BioFrontiers Institute and is responsible for ensuring compliance with all relevant rules, regulations, policies and procedures. The position is also tasked with creating a culture of customer service, operational excellence and continual improvement for all procurement and property-related procedures and functions. The Procurement and Property Manager provides education and training to faculty, staff and students regarding the best methods related to procurement and property/equipment.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

At the University of Colorado BioFrontiers Institute, researchers from the life sciences, physical sciences, computer science, and engineering are working together to uncover new knowledge at the frontiers of science and partnering with industry to transform their discoveries into new tools.

The BioFrontiers Institute is uniquely defined both by our excellent faculty, research, and leadership and by the scientific and geographical ecosystem that empowers our work. BioFrontiers has a unique "frontier" culture that allows our researchers to explore new areas of bioscience by maximizing the resources and talents across the Institute and the university system. The Institute integrates faculty members from eleven academic departments, allowing them to work across fields. BioFrontiers drives innovation without boundaries.

What Your Key Responsibilities Will Be

Procurement of Goods and Services

Using advanced professional judgment, independently manage and complete all procurement activities for the BioFrontiers Institute (approximately $2.5M for ~15 labs, one service center, BioFrontiers IT and administrative staff). This includes processing requisitions and purchase orders for goods, services, subcontracts; processing payment vouchers and honorariums; and analyzing price proposals and quotes.
Provide guidance, expertise and training to BioFrontiers faculty, research faculty, staff and students on all matters related to purchasing, allowability, and the best procurement method.
Ensure all procurement transactions are reasonable, allowable, allocable and essential to the scope of project; have proper documentation, have sufficient and appropriate funding; are compliant with all applicable rules and regulations; and represent good financial stewardship of University funds.
Ensure compliance and maintenance of purchase records per policies and procedures.
Ensure all procurement processes and procedures are timely and efficient.
Develop and maintain key performance indicators and benchmarking for procurement activities.
Serve as a subject matter expert, representing BioFrontiers on system-wide procurement committees and focus groups, provide feedback to the Procurement Service Center (PSC) on procurement difficulties, and suggest improvements to PSC processes and systems.
Develop and maintain strong working relationships with all BioFrontiers staff, lab managers, faculty, vendors and the PSC. Serve as key contact to resolve procurement-related issues in a compliance-driven and customer service-minded fashion.
Monitor Purchase Orders through their lifecycle, ensuring that they are approved/assigned in a timely manner and closed when completed or if they will not be fulfilled.
Analyze, investigate, and resolve issues related to receipt of goods and services and invoicing.
Manage all required procurement processes (competitive solicitation processes, sole source justification, IT compliance, small dollar contracting, hiring independent consultants).
Track and process grant-related subaward invoicing and resolve any discrepancies.
Support and advise on the relocation process for new faculty and their lab staff. Oversee new lab set-up as well as any equipment/transferring property from their prior institution. Coordinate all aspects of residential and lab relocation and adhere to procedures and policies for transferring equipment between academic entities.

Property

Be responsible for departmental assets (CU-tagged property/equipment) to cover the full property life cycle (purchasing, tagging, inventory, and disposal).
Act as the primary contact for faculty, staff, students, Property Services and the OCG Property Office.
Manage biannual inventory process, property updates, transferring equipment, upgrading/adding to equipment, trade-ins, donated equipment, property disposal/surplus process, assist with tracking fabrications and assist with the completion of department closeout property reports.
Provide departmental guidance and training on property-related questions and best-practices.

Other

Develop and implement internal processes and procedures to ensure regulatory and policy compliance. Establish and refine business processes to improve efficiency and customer service.
Stay apprised and current on relevant University, state and federal policies and procedures.
Provide support to the finance/administrative team (reviewing and approving travel authorizations, routing international travel requests, arranging non-employee travel, preparing expense and travel reimbursement reports, etc.).
Undertakes other related duties and responsibilities, as assigned.

What We Can Offer

Starting salary range is $60,000 - $77,000.
Relocation assistance is available per department guidelines.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

Bachelors degree or equivalent experience with 3 years of experience in a procurement-related position.

What You Will Need

Strong interpersonal skills. Ability to develop successful internal and external business relationships.
Excellent communication skills. Proficient at clearly and concisely communicating both verbally and in writing to a variety of audiences.
Exceptional solution-finding skills, as demonstrated by the ability to critically evaluate challenges and clearly articulate and implement creative, practical solutions that are within related policies.
Precise and dedicated attention to detail.
Ability to manage work volume and competing tasks while meeting deadlines.
Independent, driven, and resourceful.
Strong business ethics and fiscally responsible.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.
Please apply by 4/11/24 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Procurement-and-Property-Manager/55626